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Open invoice and view PDF

Look at a single invoice in detail: PDF preview, status, recipient, line items, linked cashbook entries and all actions.

Web
Chöre›Chor öffnen›Verwaltung›Kassenbuch›Rechnungen›Rechnung öffnen

Diese Funktion ist nur im Web verfügbar.

Permission required: Cashbook › View

What is it?

The detail view of an invoice shows all information at a glance:

  • Status badge (Draft, Final, Cancelled, Credited)
  • Header data — number, date, due date, recipient, gross
  • PDF preview in iframe (for finalized invoices directly from the archive)
  • Line items with quantities, unit prices and VAT rates
  • Linked cashbook entries (payments)
  • Actions depending on status

Actions by status

Draft

  • Edit — opens the editor
  • Finalize — assigns number + generates PDF (irreversible!)
  • Delete draft — soft delete (restorable in DB, not UI)

Final

  • Cancel (credit note) — automatically creates a credit invoice with negative amounts
  • Create entry — prefilled cashbook entry for the incoming payment
  • Download PDF — from the S3 archive
  • Download XML — if e-invoicing XML available

Cancelled / Credited

  • only Download PDF / Download XML — no further changes possible

PDF preview

For finalized invoices the archived PDF is shown from S3 in an iframe — browser-typical with zoom, print and download.

For drafts you can click "Generate PDF" — then a temporary preview PDF is rendered (without number, without archiving).

Permission

You need cashbook.view to view and download, cashbook.edit for actions like finalize or cancel.

Frequently asked questions

Why don't I see a PDF for drafts?▾
Drafts don't have an archived PDF yet — that's only created on finalization. You can use "Generate PDF" to create a temporary preview PDF without finalizing.
What do the linked cashbook entries show?▾
As soon as you link a payment to this invoice in the cashbook (e.g. an incoming payment via the "Create entry" button), you see all linked cashbook entries here. So you know whether the invoice is paid.
Can I download the XML file separately?▾
Yes — for final invoices with e-invoicing format ZUGFeRD or XRechnung, the "E-invoicing XML" button appears. The button is only visible when an XML is available.
How long is the temporary PDF link valid?▾
The iframe uses a temporary S3 signed URL valid for 2 hours. When reopening the page a new link is generated automatically — so don't worry if it expires.
Can I create multiple entries for one invoice?▾
Yes — e.g. for partial payments. Click "Create entry" multiple times and adjust the amount per entry. All entries are listed in the invoice's sidebar.

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