Events and Appointments in Chorilo – Perfect Planning for Your Ensemble

Event Management in Chorilo – More Than Just a Calendar

Organizing rehearsals, concerts, and other ensemble events is often one of the biggest challenges in choir work. Who's coming? Who has declined? What's the voice distribution? Which sheet music do we need?

Chorilo revolutionizes event planning with an intelligent event management system that combines all aspects of event organization in a single, clear platform.

The Problem of Traditional Event Planning

Choir directors know the situation: An important event is coming up, but the organization becomes a nightmare:

• Unclear participant numbers – who's really coming to rehearsal?
• Missing voice overview – are all voice groups sufficiently staffed?
• Scattered information – sheet music here, confirmations there, comments somewhere else
• Time-consuming follow-ups – constantly chasing members
• No central overview – Excel lists, emails, and WhatsApp chaos

The result? Uncertainty in planning, poorly prepared rehearsals, and frustrated choir directors.

Chorilo's Intelligent Event Management – Everything in View

With Chorilo, event planning becomes child's play. The event management system offers all the features you need for professional event organization.

RSVPs – Full Transparency

The heart of Chorilo's event management is the intelligent RSVP system:

• Simple accept or decline – members can confirm or decline with one click
• Three status categories – attending, declined, and pending at a glance
• Automatic notifications – members are informed via email and push about new events
• Reminder function – automatic reminders for members who haven't responded yet
• Changes anytime – members can adjust their confirmation or decline at any time

Participant Overview – Who's Coming, Who's Not?

Chorilo shows you at a glance who's attending:

• Attendee list – all members who confirmed, clearly listed
• Decline list – who declined and why (optional with comment)
• Pending responses – which members haven't responded yet
• Profile pictures and names – quick visual overview
• Contact option – direct communication with individual members possible

This overview gives choir directors the planning security they need to optimally prepare rehearsals.

Voice Distribution – The Perfect Lineup in View

One of Chorilo's most unique features is the automatic voice distribution display:

• Automatic calculation – Chorilo automatically shows how many singers from each voice group confirmed
• Visual representation – e.g., "S: 8, A: 6, T: 5, B: 7" at a glance
• Staffing analysis – immediately recognize if a voice group is understaffed
• Planning aid – decide whether the event can take place or should be postponed
• Repertoire adjustment – choose pieces matching the available lineup

This feature is revolutionary for choir planning and gives choir directors the information they need for informed decisions.

Sheet Music Directly in Events – Everything in One Place

Chorilo integrates sheet music directly into events:

• Add sheet music to events – link relevant sheet music with each event
• Automatic access – all participants immediately see which music they should prepare
• Direct download – members can download sheet music directly from the event
• Mobile integration – in the app, sheet music can be opened directly from the event
• Clear presentation – all sheet music for the event at a glance

No more separate emails, no confusion about the right music – everything is directly available at the event.

Comment Function – Communication in the Right Place

Every event has an integrated comment function:

• Questions and answers – members can ask questions directly at the event
• Important notes – choir directors can share additional information
• Clarify organizational matters – carpools, meeting points, etc.
• Everyone sees – transparent communication for all participants
• Notifications – new comments are automatically announced

Communication happens where it belongs – directly at the event, not scattered across different channels.

Different Event Types for Every Occasion

Chorilo supports various types of events:

• Rehearsals – regular rehearsals with sheet music linking and attendance tracking
• Concerts – public performances with special information
• Events – all other appointments like choir outings, celebrations, or board meetings

Calendar Subscription – All Events in Your Personal Calendar

A particularly practical feature is the personal calendar subscription:

• Subscribe to your calendar – each member can subscribe to their personal Chorilo calendar
• Automatic synchronization – all events automatically appear in your private calendar (Apple Calendar, Google Calendar, Outlook, etc.)
• Always up to date – changes in Chorilo are automatically updated in your private calendar
• All ensembles – events from all ensembles you're a member of are synchronized
• No double maintenance – events don't need to be manually transferred to your private calendar

This way you have all your choir events always at hand – whether on your smartphone, tablet, or computer, in the calendar app of your choice.

Why Chorilo's Event Management is Unique

All-in-One – No Compromises

While other systems only offer calendars or only RSVPs, Chorilo combines all aspects of event planning:

• Calendar + RSVP + Sheet Music + Communication – all in one place
• No external tools needed – no Doodle, no WhatsApp groups, no separate music lists
• Seamless integration – all features work perfectly together
• Mobile and desktop – full functionality on all devices

Intelligent Automation

Chorilo takes work off your hands:

• Automatic notifications – for new events, changes, and reminders
• Automatic voice distribution – no more manual counting needed
• Automatic updates – everyone always sees the current status
• Smart reminders – only to those who haven't responded yet

Planning Security for Choir Directors

With Chorilo, you always know where you stand:

• Clear participant numbers – no more surprises at rehearsal
• Voice distribution in view – informed decisions about repertoire and execution
• All information centralized – no more scattered notes or lists
• Professional organization – your ensemble deserves it

Practical Application Examples

Scenario 1: Weekly Rehearsal

The regular Thursday evening rehearsal:

1. Create event – "Rehearsal: Christmas Concert Preparation"
2. Add sheet music – the 4 pieces to be rehearsed
3. Notification goes out – all members are informed
4. Confirmations come in – choir director sees: S: 8, A: 6, T: 5, B: 7
5. Make decision – tenor a bit weak, but manageable
6. Add comment – "Tenors please prepare your part well!"
7. Rehearsal takes place – everyone knows what to do

Scenario 2: Concert with Critical Staffing

An important concert is coming up:

1. Create concert event – "Christmas Concert at City Church"
2. Add program as sheet music – all concert works linked
3. Monitor confirmations – after 3 days: S: 10, A: 5, T: 6, B: 8
4. Problem identified – alto is critically understaffed
5. Targeted inquiry – comment: "Dear altos, we need you!"
6. More confirmations – staffing improves to S: 10, A: 7, T: 6, B: 8
7. Concert can proceed – with confidence and good staffing

Scenario 3: Spontaneous Rehearsal Change

The rehearsal room is unavailable at short notice:

1. Edit event – new location is entered
2. Automatic notification – all participants are informed about the change
3. Add comment – "Attention: New rehearsal room!"
4. Members react – some ask for directions
5. Directions – shared as comment or attachment
6. Everyone is informed – rehearsal can proceed as planned

The Future of Event Planning

Chorilo's event management is more than just a calendar – it's a complete event management system. Through the intelligent combination of RSVPs, voice distribution, sheet music integration, and communication, event planning becomes:

• Clearer – all information in one place
• More reliable – clear confirmations and declines
• More professional – informed planning through voice distribution
• More efficient – no more scattered information
• Less stressful – for choir directors and members

Start Today with Better Event Planning

Good planning is the foundation of successful choir work. With Chorilo, you have all the tools you need to professionally organize rehearsals and concerts and always keep track.

Test the event management for free and experience how easy modern choir organization can be. Your ensemble deserves the best planning – give it to them with Chorilo.