Organize the Christmas Season in Your Choir Stress-Free

The Christmas Season: Peak Time for Every Choir

Hardly any time of year is as significant for choirs as the Advent and Christmas season. Christmas concerts, performances at Christmas markets, church services on Christmas Eve, Advent singing at nursing homes – the calendar is packed. At the same time, the organizational effort increases considerably: extra rehearsals need to be coordinated, Christmas songs need to be learned, and attendance at numerous performances needs to be planned.

It's precisely during this intense phase that Chorilo shows its strengths. The platform was developed to relieve choir directors and board members – and this becomes especially noticeable during the Christmas season when every saved minute counts.

Planning Christmas Concerts Professionally

A Christmas concert is often the highlight of the choir year. Planning begins weeks in advance and requires coordination of many details. With the event management in Chorilo, you keep track of all concert dates, dress rehearsals, and performances.

The attendance management is particularly valuable. For a Christmas concert, it's crucial to know which voice parts are covered. The voice distribution display shows at a glance how many sopranos, altos, tenors, and basses have confirmed. This allows you to react early if a voice part is understaffed – whether through targeted follow-ups or by adjusting the program.

The ability to link sheet music directly to events makes preparation even easier. All Christmas songs to be sung at the concert are assigned to the event. Members immediately see which pieces they need to practice and can access the sheet music directly in the app.

Coordinating Extra Rehearsals Efficiently

During the pre-Christmas period, extra rehearsals are often unavoidable. A new Christmas song needs to be learned, the voice sections need separate practice time, or the entire program needs to be run through once more before the concert. Coordinating these additional dates can quickly become confusing.

With polls in Chorilo, you quickly find out which dates work for the majority. Create a date poll with multiple options, and members vote. The results show not only the total numbers but also the distribution by voice part. This way, you immediately see whether all voices would be represented at a given date.

Once the date is set, you can create it from the poll with one click. All relevant information is transferred, and members are automatically notified.

Managing Christmas Songs Digitally

Sheet music management in Chorilo is a huge advantage, especially during the Christmas season. Instead of copying and distributing sheet music, you upload the Christmas songs once, and all members have immediate access – both through the web application and the mobile app.

The app's offline feature is particularly practical for performances outside the rehearsal room. Whether at the Christmas market, in church, or at Advent singing in a nursing home – the sheet music is available even without an internet connection. Members can download their music beforehand and have it ready at any time.

The drawing feature allows annotations to be made directly on the digital sheet music. Breath marks, dynamics, or the choir director's notes can be marked and remain permanently saved. This way, no important information is lost, even when time passes between rehearsals.

Communication During the Stressful Season

The Christmas season often brings last-minute changes. A performance venue changes, the dress rehearsal is rescheduled, or there's important information about the dress code for the concert. With notifications in Chorilo, you reach all members immediately – via push notification on their smartphone and via email.

The comment function under notifications enables direct exchange. Questions can be clarified without creating separate email chains. And with the @all function, you ensure that every member really receives the important information.

For votes, such as on the order of Christmas songs or the selection of an encore piece, use the integrated poll function. The results are transparent, and every member can cast their vote – even on the go.

Ticket Sales for Christmas Concerts

Many choirs sell tickets for their Christmas concerts. With the integrated ticket shop in Chorilo, you can handle advance sales professionally. Create different ticket categories, set prices, and offer your visitors a convenient online purchase.

The ticket designer allows you to create individual tickets that match your Christmas concert. With your choir logo, a festive design, and all important information, the tickets become the showcase of your event.

Revenue from ticket sales is automatically recorded in the cashbook, so you also keep track of the financial side of your Christmas concert.

Public Presence During Advent

The Christmas season is also an opportunity to attract new members. Many people attend concerts during this time and discover their joy of singing. With the public website feature in Chorilo, you present your choir professionally to the outside world.

Publish your Christmas concerts on your choir website, share news and photos, and make it easy for interested parties to get in touch. The website can be individually designed and reflects your choir's identity.

Less Stress, More Joy in Singing

The Christmas season should be a time of joy – also for choir directors and board members. When organization runs smoothly, there's more time for what matters: the music and singing together. Chorilo takes care of the administrative tasks and creates space for what really counts.

From scheduling to sheet music management to communication – all tools are united in one place. No juggling between different apps and programs, no lost emails, no forgotten sheet music. Instead, a clear overview and efficient processes that work even in the busiest times.

Start Now and Sail Through the Christmas Season Relaxed

If you're not using Chorilo yet, now is the ideal time to start. Setup is quick, and you can immediately begin planning your Christmas activities. Invite your members, create your Christmas events, and experience how much easier organization can be.

For existing users, the Christmas season offers the opportunity to fully utilize all of Chorilo's features. Use attendance management for your concerts, sheet music management for your Christmas songs, and communication features for smooth team coordination.

We wish you and your choir a wonderful Advent season, successful Christmas concerts, and much joy in singing together. With Chorilo by your side, this special time becomes even more relaxed.