Upload Your Own Sheet Music Licenses: All Music in One Place

The Problem: Sheet Music Scattered Across Different Platforms

Every choir director knows the situation: Some music was purchased from Publisher A, others from Publisher B, and more directly from composers. Some licenses exist as PDFs on the computer, others in email attachments, and still others on various platforms. The result: Chaos and wasted time searching for the right music for the next rehearsal.

With Chorilo, we solve this problem: Upload all your already purchased sheet music licenses - no matter where you bought them - and manage your entire music library in one central place. Use all Chorilo features for your complete collection: annotations, offline access, sharing with members, and much more.

What Makes This Feature Special?

1. Central Management of All Music

What's special about Chorilo: You are not tied to our sheet music shop. Did you buy music from Carus, Bärenreiter, Schott, or another publisher? Perfect - simply upload the PDFs to Chorilo and manage them together with all your other music in one place.

This gives you one central library for all music, regardless of where purchased. The unified search works across your entire collection, while consistent organization with tags and metadata keeps everything manageable. Most importantly: There's no platform dependency - your music remains your music, no matter where you originally acquired it.

2. All Chorilo Features for Your Music

Once you've uploaded your own music, all Chorilo features are available to you. Draw directly on the music with PDF annotations and highlight important sections. Thanks to offline access, all music is available even without internet, while you can distribute it to your choir members with one click.

Record detailed metadata like composer, arranger, lyricist, and difficulty level to find any piece in seconds using the powerful search function. Use tags to organize your music by concerts, seasons, or other categories. Particularly practical: Event assignment links music directly to your rehearsals and concerts.

3. License Proof and Legal Security

An often overlooked advantage: Chorilo helps you keep track of your licenses. When uploading, you can store a license file or proof of license - such as an invoice, purchase confirmation, or license certificate - directly with the music.

This way, you have all information readily available during inspections or inquiries and can always prove that you legally acquired the music. This central documentation creates legal security and saves you from tediously searching through old emails or folders.

How to Upload Your Own Music

Step 1: Prepare Music

Ensure you have the PDF files of your licensed music. You should have received these from the publisher or platform where you purchased the music.

Step 2: Upload to Chorilo

Navigate in Chorilo to "Music" → "Upload Music". Select the PDF file and upload it. Chorilo supports multi-page PDFs and automatically detects the page count.

Step 3: Enter Metadata and Upload License Proof

Enter important information: Title of the work, composer, arranger, and lyricist form the foundation. Add difficulty level and instrumentation so you can easily find the music later. Optionally, you can upload a license file - such as the invoice or purchase confirmation - to document your license.

Step 4: Organize and Use

Add tags to categorize the music and share it with your choir members. From now on, you can use all Chorilo features for this music.

Benefits at a Glance

For Choir Directors and Administrators

Central management brings significant time savings - no more searching across different platforms and emails. All music is structured in one place, while the integrated license overview keeps you informed about all acquired licenses. Sharing music becomes child's play: distribute music quickly to all members. Central documentation of your licenses also provides the necessary legal security.

For Choir Members

Choir members benefit from one access for everything - all music in one app, regardless of origin. Music is available offline even without internet, while personal annotations enable individual markings and notes. Particularly practical: Automatic updates ensure everyone always has the latest version when the choir director updates music.

Frequently Asked Questions

Can I upload any music?

You may only upload music for which you have a valid license AND when this is legally permitted by the publisher or composer. Not every purchased license automatically allows uploading to cloud systems or sharing via platforms. Check the license terms before uploading music. Uploading copyrighted music without appropriate permission is illegal. Chorilo is a tool for organizing your legally acquired music with proper upload authorization, not for distributing illegal copies.

What happens to my uploaded music?

Your uploaded music is securely stored on our servers and is only accessible to you and your choir members. We do not share your music with third parties or use it for other purposes.

Can I delete music again?

Yes, you have full control over your uploaded music at all times and can delete it if you wish.

Is there a limit on the number of uploads?

No, you can upload unlimited sheet music. There is no limit on the number of pieces in your library.

What about music from the Chorilo Shop?

Music purchased directly in the Chorilo Shop is automatically added to your library - you don't need to manually upload it. The upload function is for music you acquired elsewhere.

Why Is This Feature Helpful?

Platform Independence

Many digital sheet music shops tie you to their platform. If you want to switch providers, you often lose access to your purchased music or have to laboriously export it. Chorilo is different: We are a management platform, not a closed ecosystem. Your music remains your music - no matter where you bought it.

Long-term Investment

Choirs often invest hundreds or thousands of euros in sheet music licenses over the years. This investment should be protected long-term. With Chorilo, you get central archiving where no PDFs get lost. Your music is safely stored through automatic backups, while the export option gives you full control at any time. All licenses are traceable and documented, so you still know what you acquired when and where, even years later.

Workflow Optimization

The greatest time savings lies in simplifying your workflow. No more searching through different folders and emails, gone are the days of multiple downloads for different devices. Manual sending of PDFs to choir members is eliminated, as is confusion about different versions of the same music. Instead: One system, one library, one workflow.

Disadvantages and Limitations

To be fair, the limitations should also be mentioned:

Manual Work for Initial Upload

Uploading and entering metadata for a large existing music library can be time-consuming. However, this is a one-time investment that pays off in the long run.

Dependency on Chorilo

Even though you can export your music at any time, using Chorilo means a certain dependency on our platform. However, we are continuously working to improve export and backup functions so that your data always remains in your hands.

Best Practices for Uploading

1. Proceed Systematically

Don't upload all your music at once. Start with the currently needed music for upcoming rehearsals and concerts. Then gradually expand your library.

2. Carefully Enter Metadata

Take time for complete metadata entry. The better your music is described, the easier it will be to find later.

3. Plan Tag System

Think about a sensible tag system before you start uploading. Possible categories include tags for concerts or seasons, difficulty level, instrumentation (SATB, SAB, etc.), or genre and era. Choose the system that best fits your workflow.

4. Document Licenses

Upload license proofs such as invoices or purchase confirmations directly with the music. In case of doubt, you can always prove that you legally acquired the music.

Conclusion: Maximum Flexibility for Your Music Library

The ability to upload your own sheet music licenses to Chorilo is more than just a practical feature - it's a statement for openness and flexibility. We don't believe in tying choirs to our sheet music shop. Instead, we offer a system that adapts to your needs.

Whether you buy music in the Chorilo Shop, order from traditional publishers, or purchase directly from composers - all your music belongs in one place. Chorilo makes exactly that possible: A central, well-organized library with all the features you need for modern choir work.

The benefits clearly outweigh the drawbacks: Time savings through central management, better organization of your entire music library, and all Chorilo features for all your music. Add to that legal security through license documentation and platform independence - your music remains your music.

Start centralizing your music library in Chorilo today. Upload your first pieces and experience how much easier choir work can be when everything is in one place.