Duplicate or delete venue

What is this?

With the function Duplicate or delete you manage the lifecycle end of a venue. You have two options:

• Duplicate — create a copy of an existing venue that you use as a template for a similar one.
• Delete — permanently remove a venue that is no longer used.

Both actions are reachable via the three-dot menu or the edit view of the venue.

Duplicate — when does it make sense?

You duplicate a venue for example when you:

• Have multiple similar rooms in the same building (e.g. "Community center, hall 1" and "Community center, hall 2")
• Need a variation of the same seat plan (e.g. concert with/without piano)
• Need a template for new performance venues with similar structure
• Want a backup of a complex seat plan before major changes

How to duplicate

1. Go to Events > Ticketing > Venues.
2. Choose the venue to duplicate and open the three-dot menu.
3. Click "Duplicate".
4. Enter a new name (required — otherwise there is a conflict).
5. Confirm the duplication. The copy appears immediately in the list.
6. Adjust the copy as needed (e.g. other hall number, different seat plan).

Delete — when does it make sense?

You delete a venue when:

• The room is permanently no longer used (e.g. rehearsal room change)
• A duplicate entry was created (e.g. created twice)
• A wrong entry should disappear quickly

How to delete

1. Open the venue and click "Edit".
2. Scroll down and click "Delete venue".
3. Read the warning — Chorilo shows how many events use the venue.
4. Confirm the deletion by typing the name exactly.
5. Click "Delete permanently". The venue is removed immediately.

What happens after deletion

• Existing events keep their date and time entry but lose the venue assignment.
• Members see "No venue stored" in the event.
• Seat plan assignments are lost.
• Map links no longer work.

Recommendation: before deletion, check which events are affected and possibly assign a replacement venue.

Permission

You need the permission ensemble.edit to duplicate or delete venues. By default the owner and choir director have this access.

Tips

• Rather archive than delete — when you may need the venue later, rename it (e.g. "[Archive] Old town hall") instead of deleting.
• Re-book events before deletion — look in the event overview which events use the venue and assign a replacement first.
• Duplicating is also useful for tests — if you want to experiment with the seat plan without damaging the original, make a copy to test and apply the changes later.
• Delete wrong entries immediately — the longer they stay in the list, the higher the risk that someone selects them for an event.