Create new venue (with seat plan)

What is this?

With the function Create new venue you create a location that your choir uses regularly or once. Once created, it can be selected any number of times for events — address, directions and all details are automatically taken over.

Optionally you can directly define a seat plan when creating — for example for concert halls where members are assigned to fixed seats. The seat plan is a free layout tool: you reproduce the hall and position seats, stage and rooms.

How to create a venue

1. Go to Events > Ticketing > Venues.
2. Click "+ New venue".
3. Enter the base data:
   • Name (e.g. "Town hall Anytown, Large hall")
   • Address (street, postal code, city, country)
   • Directions (e.g. "West entrance, elevator to 1st floor")
   • Parking options and public transport
   • Contact person on site
4. Upload a photo (optional) — e.g. entrance area.
5. Enable "Set up seat plan" if desired.
6. Save the venue.

Set up seat plan

When you enabled the seat plan:

1. Choose the hall shape (rectangular, semicircle, circle) as template.
2. Define the stage (top, bottom, left, right).
3. Create rows — number of rows and seats per row.
4. Set areas for soprano, alto, tenor, bass by drag and drop.
5. Mark special seats (e.g. soloist, pianist, conductor).
6. Save the plan.

In the event you can then assign members directly to seats — with visual overview.

What you gain in the event

After creating, you can select the venue in the event and members automatically get:

• Address with map link (Google/Apple Maps)
• Directions and travel info
• Photo of the entrance area
• With seat plan: their personal seat marked

Permission

You need the permission ensemble.edit to create new venues. By default the owner and choir director have this access.

Tips

• Make the photo realistic — the entrance from the member''s perspective helps much more than a promotional photo of the hall.
• Maintain directions carefully — especially away performances with unfamiliar rooms become much more pleasant.
• Use descriptive names like "Town hall Anytown, Large hall" instead of just "Town hall" — if you use multiple rooms in the same building.
• Start the seat plan rough — you can refine it any time. Do not try to create all 800 seats at once.