Invite guests to an event

What is this?

With Invite Guest you bring people from outside your choir to a single event, such as substitutes, soloists or guest conductors. Guests appear in a separate group in the attendee list.

How to invite guests

1. Open the event and switch to the Attendees tab.
2. Click “Invite Guest”.
3. Search for a contact from the address book or enter Email, First Name and Last Name.
4. Optional: Assign a voice to the guest.
5. Click “Send Invitation”. The guest gets an email.

You only see the address book search with the permission View contacts.

What the guest gets

If there is no Chorilo account for the email address yet, Chorilo creates one and sends the login details along. After logging in, the guest only sees this event, with sheet music and uploaded files, and responds there. In the list they are marked as “Guest”.

If you choose a contact from the address book, Chorilo takes over the contact's name and email address. The contact needs an email address for this.

Previously, contacts were invited without an account and responded via a personal link. These guests are marked as “Contact” in the list and see no sheet music. If you invite such a contact again, they get an account and their previous answer is kept.

Managing guests

Via the ··· menu next to a guest in the attendee list you can:

• Resend Invitation, as long as the guest has not responded yet
• Remove Guest: They then get no further messages about this event.

Permission

You need Create & edit events. By default administrators and moderators have it. Inviting guests only works on the web.

Tips

• Write in the event description what will be sung and what to bring. Guests often don't know your routines.
• Name a contact person in case the guest has questions.