Add missing events

What is this?

When a new member joins, the upcoming events that already exist don't include them yet. With Add missing events you add them there. If you want this to happen automatically for new members, switch on the option Automatically add new members to upcoming events in the choir settings under General › Events and members. The member gets the selected events with the response “Pending” and can then accept or decline themselves. With the checkbox Add as “Attending” right away they are added as attending straight away and only need to decline if they can't come.

How to add events

1. Click Ensembles in the sidebar, pick your choir and then Members.
2. Open the ··· menu on the member's row and choose Add … missing events. The entry only appears if the member is missing events. It's quicker via the “… events missing” hint in the Status column: one click opens adding directly. Alternatively, you'll find the button in the member's Attendance tab.
3. Chorilo shows the upcoming events the member is missing.
4. Select the events.
5. If needed, tick the checkbox Add as “Attending” right away.
6. Click Add … events.

For several members at once

1. Select the members in the member list.
2. Click Add missing events at the bottom and confirm.
3. All selected members get their missing upcoming events with the response “Pending”. With the tick Add as “Attending” right away they are marked as attending straight away.

Permission

You need the permission Create & edit members.

Tips

• If you often forget to add events, switch on automatic adding in the choir settings. New members are then in all upcoming events right away and accept or decline there themselves.
• Events created with “Automatically mark all members as Attending” always add members as attending, whether you add them later or they are added automatically. You only need the tick Add as “Attending” right away for other events.
• Members with the box “Do not automatically add to events” ticked are not added to new events by Chorilo. For them, adding missing events is the way to invite them selectively.